Privacy Policy

Effective Date: May 19, 2025

At LXi Staffing, we value your privacy and strive to handle your personal information with the utmost discretion. This Privacy Policy explains how we may collect, use, share, and safeguard your information when you interact with us, including through our website www.lxico.com/staffing, job applications, job reviews, candidate interviews, conversations, client interviews, or other services. By using our services, you agree to the practices described in this policy.

1. Information We May Collect

We may collect information you provide directly, information collected automatically, and information from third parties.

a. Information You Provide

Job Applications: We may collect your name, contact details (email, phone, address), resume, cover letter, employment history, education, skills, references, and other information you submit when applying for roles.
Job Reviews: We may collect your preferences, feedback, and interactions when you review or express interest in job postings.
Candidate Interviews and Conversations: We may collect information you share during interviews or conversations with our staff, such as career goals, job preferences, availability, salary expectations, or other details relevant to job placement.
Client Interviews: We may collect interview feedback, scheduling details, and additional information (e.g., performance notes, client preferences) if you interview with our clients.
Account Creation: If you create an account on our website, we may collect your username, password, and profile preferences.
Communications: We may collect information from emails, phone calls, video calls, or forms (e.g., “Contact Us” or event registrations).
Surveys and Feedback: We may collect responses to surveys or feedback about our services.

b. Automatically Collected Information

Website Usage: We may collect your IP address, browser type, device information, operating system, pages visited, and time spent on our website.
Cookies and Tracking Technologies: We may use cookies, web beacons, or similar tools to enhance functionality, analyze usage, or personalize content (e.g., remembering job search preferences or tracking application progress).
Analytics: We may use tools like Google Analytics to collect aggregated data on website performance and user behavior.

c. Information from Third Parties

Clients and Employers: We may collect feedback or information from clients you interview with or employers you are placed with.
Background Checks: With your consent, we may collect background check or reference check data from authorized providers if required for a role.
Social Media and Job Platforms: If you apply via LinkedIn, Indeed, or similar platforms, or provide a link to your LinkedIn profile, we may collect information you authorize those platforms to share or information publicly available on your profile (e.g., work history, skills, endorsements).

2. How We May Use Your Information

We may use your information to provide and improve our staffing services, including:

Processing job applications, matching you with job opportunities, and facilitating placements with employers.
Personalizing job recommendations based on your preferences, job reviews, or information shared during candidate interviews and conversations.
Scheduling and coordinating candidate interviews with our staff or client interviews, including sharing your resume, profile, or relevant conversation details with clients (with your consent).
Managing your account, preferences, and notifications.
Responding to inquiries, sending job alerts, or providing updates about our services.
Sending promotional emails or newsletters about job opportunities or events (you may opt out at any time).
Analyzing website usage and service performance to enhance user experience.
Complying with legal obligations or protecting our rights, safety, or property.

AI Usage Disclaimer: We may use artificial intelligence (AI) tools to enhance our services, such as analyzing resumes, matching candidates with job opportunities, or personalizing job recommendations based on candidate interviews and conversations. These tools are designed to assist our team and are used with human oversight to ensure accuracy and fairness. We strive to handle your information discreetly and limit AI processing to what is necessary for providing our services. We do not use AI to make automated decisions that significantly impact you without human review.

3. How We May Share Your Information

We strive to share your information only as necessary and with discretion:

Clients and Employers: With your consent, we may share your resume, application details, LinkedIn profile (if provided), interview feedback, or notes from candidate conversations with clients or employers for job placement purposes.
Service Providers: We may share information with trusted vendors who assist with website hosting, analytics, email delivery, video conferencing, background checks, or other services. These providers are bound by confidentiality agreements to protect your information.
Legal Requirements: We may disclose information to comply with laws, respond to legal processes (e.g., subpoenas), or protect our rights, safety, or property.
Business Transfers: In the event of a merger, acquisition, or sale, your information may be transferred as part of the transaction, with measures to maintain confidentiality.

We do not sell your personal information to third parties.

4. Cookies and Tracking Technologies

We may use cookies to improve your experience, such as saving job search preferences or tracking application progress. You may manage cookie preferences through your browser settings or our cookie consent tool (if available). Disabling cookies may limit some website functionality.

5. Data Security

We implement reasonable technical and organizational measures to protect your information from unauthorized access, loss, or misuse. We strive to handle your information discreetly, including data from candidate interviews and conversations, but no system is completely secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

You have the following rights regarding your personal information:

Access and Update: You may request access to or updates of your personal information, including details from applications, interviews, or conversations.
Deletion: You may request deletion of your information, subject to legal or contractual obligations (e.g., retaining application data for compliance).
Opt-Out: You may unsubscribe from marketing communications using the link in our emails or by contacting us.
Cookies: You may manage cookie preferences via your browser or our website settings.

California Residents (CCPA): You have the right to know what personal information we collect, use, or share, request deletion, and opt out of the sale of your information (we do not sell your data). Submit requests to privacy@lxistaffing.com.

7. Data Retention

We may retain your information for as long as necessary to provide our services, fulfill job placement obligations, or comply with legal requirements. Specifically:

Candidate Resume Bank: Job application data, resumes, candidate interview notes, conversation records, and LinkedIn profile information (if provided) may be retained in our candidate resume bank until it is no longer reasonably required for job matching, client placement, or other permitted uses outlined in this policy, or until you request deletion (where applicable). We will notify you periodically (e.g., every 2 years) to confirm your data is still retained and offer the option to update or delete it. However, we may retain this data for an additional period if:
- Required or permitted by law, such as Equal Employment Opportunity Commission (EEOC) regulations or other employment-related obligations.
- Necessary in relation to legal claims we may make or defend against, such as disputes involving job placements or client contracts.
- Deletion would require us to alter our automated backup systems or disaster recovery systems, in which case data may persist in archived form.
Account information may be retained until you delete your account or request deletion.
Analytics data may be retained in aggregated form for up to 2 years.

You may request deletion of your data at any time, subject to the exceptions above, by contacting privacy@lxistaffing.com. We strive to handle your information discreetly and will process deletion requests promptly where feasible.

8. Children’s Privacy

Our services are not intended for individuals under 16. We do not knowingly collect personal information from children.

9. Third-Party Links

Our website may link to third-party sites, such as LinkedIn, Indeed, client websites, or job boards. If you provide a link to your LinkedIn profile or apply through a third-party platform, we may access publicly available or authorized information from those sites. We are not responsible for the privacy practices of third-party sites. We encourage you to review their policies before providing information or linking your profile.

10. Changes to This Policy

We may update this policy to reflect changes in our practices or legal requirements. Updates are effective upon posting on our website. We encourage you to review this policy periodically.

11. Contact Us

For questions, requests, or concerns about your privacy, contact us at:

LXi Staffing

Email: privacy@lxistaffing.com

Phone: 940-400-1109

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